Dental Billing Software Without the Reconciliation Headaches
DentsFlow generates professional dental invoices, tracks payments, manages insurance claims, and delivers financial reporting — all connected to the patient record and treatment plan so billing is accurate and fast.
Disconnected billing tools mean hours spent reconciling invoices with clinical records, chasing unpaid balances, and manually managing insurance claims. When billing and clinical systems don't talk to each other, items get missed, invoices get disputed, and revenue leaks.
DentsFlow connects billing directly to the treatment plan. When a procedure is marked complete, it flows to the invoice automatically. Payment status is tracked per patient and per invoice. Insurance contributions are recorded. Financial reports show revenue by period, dentist, or procedure type.
How Billing Works in DentsFlow
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Procedures are recorded in the treatment plan during or after the clinical visit.
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When the visit is complete, open the invoice — procedures are pre-populated from the treatment plan.
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Add insurance contributions and any adjustments.
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Issue the invoice — sent to the patient by email or printed.
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Track payment status — mark payments as received and record payment method.
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Unpaid invoices are flagged for follow-up.
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Run financial reports by date range, dentist, or procedure type.
Feature Breakdown
Professional Invoice Generation
Generate clean, professional invoices with clinic branding, itemized procedures, costs, and patient details — ready to send by email or print.
Treatment Plan Integration
Procedures from the treatment plan populate the invoice automatically when marked complete. No manual re-entry and no missed billing items.
Payment Tracking
Record payments against each invoice, track partial payments, and maintain a complete payment history per patient.
Insurance Claim Management
Record insurance contributions on invoices, track claim status, and manage the difference between insurance coverage and patient responsibility.
Outstanding Balance Visibility
See all unpaid invoices across the practice at a glance. Filter by patient, date range, or outstanding amount for efficient follow-up.
Financial Reporting
Revenue reports by period, procedure type, dentist, and patient. Track monthly revenue trends and identify the highest-value procedures in your practice.
Discount & Adjustment Tracking
Apply discounts, write-offs, and adjustments to invoices with documented reasons — maintaining clean financial records.
Invoice History Per Patient
Full invoice and payment history stored in the patient record — visible alongside clinical notes and treatment plans in the same view.
Frequently Asked Questions
Does DentsFlow support insurance billing?
DentsFlow supports recording insurance contributions on invoices and tracking claim status. Direct insurance EDI submission is on the product roadmap.
Can I send invoices by email?
Yes. Invoices can be sent directly to the patient's email address from within DentsFlow.
How does billing connect to treatment planning?
Procedures added to a treatment plan and marked as completed automatically populate the invoice. This eliminates re-entry and ensures no completed procedure is missed in billing.
Can I generate revenue reports?
Yes. DentsFlow includes financial reporting with revenue breakdowns by date range, procedure type, and dentist.
How are payments recorded?
Payments are recorded against specific invoices with the payment method (cash, card, bank transfer) and date. Partial payments are supported.
See DentsFlow Billing in Action
Book a demo and see how DentsFlow connects treatment planning to billing and eliminates manual invoice reconciliation.
Book a Demo